Board of Directors
Island Remediation and Public Participation Center (IRPPC)
15 January 2002
Meeting minutes
The meeting was convened at 7:15pm at the Vashon Chamber office. Present were: Treasurer Nan Hammett, and Secretary Steven Macdonald. Director Macdonald chaired the meeting. The agenda is attached as the last page of these minutes.
Announcements
VMICC Treasurer Lee Miller reported to IRPPC Treasurer Hammett that there were no residual funds in the VMICC account at the close of 2001. We had enquired whether we could obtain funds on a loan basis to cover the IRPPC checking account minimum balance. The idea of fundraising from private individuals for this purpose was raised, to be discussed at the next Board meeting.
Review and adoption of minutes from prior meeting (12/6)
The minutes were adopted without modification.
PPG grant agreement
President English gave Treasurer Hammett copies of the final version, plus a signed original. Secretary Macdonald agreed hand-carry the signed copy to Kathy Seel on 16 January.
Development of workplan
Workplan version IV (last revised 16 August 2001) was briefly discussed. Further discussion was deferred to the next Board meeting.
Request for Proposals for contracted activities and Process for selection criteria for contract awards
The draft RFP and Kathy Seel's email message (1/11 4pm) were discussed at length. Ecology objected to two of the required elements and three of the desirable elements in our proposed RFP. A tentative time (8am 1/18) was set to review these points with Ecology on conference call.
A revised timeline was reviewed:
Timeline for selection of Technical Consultant
IRPPC Action
Date
interval
1
Finalize proposed agreement and RFP
12/6
2
send both to Ecology, asking for permission to start RFP process as soon as they agree to our proposed changes in the draft grant agreement
12/7
3
Anticipated approval from Ecology
1/25
4
mail RFP to interested parties, and submit for publication in island newspapers
2/6
10 days
5
Pre-proposal conference
week of 2/25
3 weeks
6
Deadline for submission of proposals
3/13
2 weeks
7
Award determination
3/22
10 days
As a consequence of this new timeline, a special meeting, for the review of proposals for the Technical Consultant services, was scheduled for Tuesday evening 19 March.
HMRC topics
The general issue of communications to and from HMRC was discussed. The desirability of expansion of the IRPPC Board is an issue which should be of interest to VMICC HMRC.
Next meeting
Board meetings will regularly be held at 7:15pm on the second Tuesday evening of each month: 12 February, 12 March, 9 April, etc.
A special meeting, for the review of proposals for the Technical Consultant services, is scheduled for Tuesday evening 19 March.
Location: Vashon Chamber of Commerce office in Parker Plaza on Vashon Highway.
Board of Directors
Island Remediation and Public Participation Center (IRPPC)
15 January 2002
Agenda
1. Announcements
2. Review and adoption of minutes from prior meeting (12/6)
3. PPG grant agreement
4. Development of work plan
5. Request for Proposals for contracted activities and Process for selection criteria for contract awards
6. HMRC topics
?
Next meeting
7:15pm, second Tuesday evening of each month: 12 February, 12 March, 9 April
Location: Vashon Chamber of Commerce office
?Parker Plaza on Vashon Highway